Outsourcing Data Entry Services to India: A Brief Overview

In this fast-paced digital world, almost all critical operations are data-driven, whereby data entry services, such as data processing and data management play a pivotal role in the growth of a business. Data entry is an umbrella term for a broad range of services, including data mining, data processing, data archiving, and data analysis. For many distinct advantages, companies across the globe are outsourcing their data entry to offshore companies, from faster outcomes, better infrastructure to lower overhead. This article will walk you through some of the essential aspects of outsourcing data entry to India.

Types of Data Entry Services in India

Data entry is much more than transcribing written materials into different digital formats. Since data processing and data management constitute a major part of businesses these days, data entry is not limited to transferring data into electronic devices and has broadened its scope to encompass a broad range of services.
Here’s a list of different types of data entry services offered in India that can improve the efficiency of your business by and by.

 Data Entry Services: Some of the common types of data entry services include online data entry, offline data entry, data capturing, document indexing, etc.
 Document Conversion Services: Excel formatting, document digitisation, PDF conversion, and other forms of conversions constitute the document conversion services.
 Scanning Services: The major variants of scanning include book scanning, forms and invoice scanning, microfilm scanning, etc.
 Data Mining Services: This is not just limited to manual data mining, as you consider other forms of mining, such as web research and automated data mining.
 Forms Processing Services:
From registration forms data entry, insurance claim forms data entry, student application forms data entry, enrollment forms data entry, coupons data entry to loan forms data entry, your options are limitless.
 Others: There are numerous other types of data entry services on offer, eCommerce data entry, eBook publishing, directory data entry, book data entry, business card data entry, exhibitors directory data entry, mailing list data entry, real estate data entry, resume data entry, are only to name a few.

Competitive Advantages of Choosing India as an Outsource Partner

India is gradually evolving to become a leading destination for outsourcing data entry services, and it’s not hard to guess why. If you are still sceptical about it, here are the competitive advantages of data entry that will make you rethink your options.

 Cheaper Workforce
 Leading-edge Infrastructure
 Reliable Services
 Faster Outcomes
 Complete Data Security
 Lower Overhead Charges

Many companies invest a large sum of money on overheads and staffing, while these additional costs can be deployed effectively for improving revenues and in the expansion of your business. By hiring a data entry partner, you can not only transfer the burdensome operations but also manoeuvre your resources to focus on your core business activities.

Considering the fact that the market is booming with several data entry companies, selecting the right partner can be quite a challenging task. This is why it’s essential to research your options to find out what suits best for your company.


Data Entry in India: Scope and Benefits

Outsourcing data entry services has become a raging trend for both big and small businesses all over the world. India has become the most preferred outsourcing destinations data entry services over the past decade. Ever wondered why that is? That is primarily because India has become one of the fastest growing markets for IT and IT- related services and data entry plays a fundamental role in IT businesses.

Data entry in India encompasses a wide range of services, some of which are:

• Basic data entry and processing services
• Document conversion services
• E-commerce data entry
• Data mining

Benefits of outsourcing data entry services to India

You must be under the conception that the sole benefit of outsourcing data entry services to a country like India is just cost-cutting for the outsourcer. Actually, the benefits are multi-faceted and have been highlighted below:

1. Smart partnerships: There are several outsourcing companies in India that have the flexibility to scale and customise their businesses according to individual client requirements. This makes the Indian data service providers reliable and strategic outsourcing partners for several global companies.

2. Focus on core competency: Outsourcing data entry services to India relieves the outsourcers from hassles and operational costs of in-house hiring of skilled executives and, renting or buying more office space, recruiting managers. This enables the client companies to focus on their core skills and enhance their productivities.

3. Access to better talent: It is common knowledge that India has one of the largest and most skilled populations of young workforce. Outsourcing data entry to India has allowed the client companies access to the most skilful talent.

4. Access to latest technology: India has emerged as one of the best outsourcing partners for data entry as there has been immense progress of IT and technology in the country. Due to the access to updated yet affordable technology, outsourcers have been able to save the cost of investing in technology in-house.

5. Mitigating risk: Outsourcing data entry services in India helps the client companies to ward off risks of obsolescence and of errors. This has resulted in an increase in their profit margins for the outsourcers.

6. Improved productivity: One of the biggest advantages of outsourcing to a location like India is that the country is located in a time-zone 10 to 12 hours ahead of the client companies many of which are in Canada and USA. This increases the volume of transaction and quickens delivery of services for the outsourcer companies.

7. Competitive advantage: The client companies that have established outsourcing partnership with India have gained a competitive advantage over their rival companies in the market as they have been able to save operational costs related to labour, infrastructure, technology alongside attaining high-quality business output.

Data is a critical area of any business domain as it demands proficiency and can expand the global business prospects of any firm. Skilled data entry processes can streamline your business and help it move effortlessly, thus saving you time and money. Hence if you are a global business, do not think twice before outsourcing your data entry services to India.

Importance of Outsourcing Data Entry Services

Data entry outsourcing companies specialise in offering the best-in-class data management services that incorporate data entry, scanning, processing, indexing, archiving etc. Bigger companies in various industrial sectors subcontract the tedious, back-end data entry work to outsourcing companies mostly located in other countries.

Advantages of outsourcing data entry services

The following are the advantages of outsourcing data entry services:

1. Proficient data management: Outsourcing will enable the digitisation of data, and will also ensure the organised storage and management of the client company’s data. This results in making the data more logical, indexed, relevant and readily available for analysis and decision-making.

2. Time savings: Large volumes of data are managed and delivered within a short span of time without compromising on the quality. The most crucial benefit that large companies derive from outsourcing data entry services is the prompt delivery of the assigned services due to time difference factor.

3. High-quality of services: The quality of the services is high as the process is carried out with meticulousness. Outputs are validated by computers and then manually rechecked. The deployment of double monitors and other technological equipment increases the speed and brings errors to a minimum.

4. Total data security: Outsourcing firms deploy security management techniques in place to ensure 100% safety of the data. By implementing policies like strict recruitment, the signing of confidentiality agreements, audit scrutiny, restricted access and scanning of servers, the data is kept secure at every step of the process.

5. Flexibility to manage varied workloads: Outsourcing the data entry work to other companies helps in the organised delegation of projects. Outsourcing the service offshore will free up a large workforce and workspace for other critical projects that need to be done in-house.

6. Increased sense of importance and focus: Data entry is an important but time-consuming work. But the task can be relegated to other companies like the data entry companies. Outsourcing data entry to another company will allow the regular employees of the client company to prove their skills in the more important assignments. This will make them feel like a valued resource.

7. Ushering global work distribution: Outsourcing of data entry services fosters a global work distribution culture.

8. Saving of costs: The most important advantage of outsourcing data is that the client company can save more than 60% of the costs that it could incur if the projects were being carried out in-house. Data outsourcing companies offer their clients the unique advantage of making payments only for the amount of work done. That is because they don’t have to make a full day’s payment when say, for instance, only 5 days’ work per day is being put in by the outsourcing company. This saves a lot of cost of the client companies.

Businesses should outsource data entry after finalising the expense, amount and format of data entry they require. Outsourcing data entry services helps the client company to make precise decisions, increase operational efficiency and most importantly reduce data entry costs.