Data Entry in India: Scope and Benefits

Outsourcing data entry services has become a raging trend for both big and small businesses all over the world. India has become the most preferred outsourcing destinations data entry services over the past decade. Ever wondered why that is? That is primarily because India has become one of the fastest growing markets for IT and IT- related services and data entry plays a fundamental role in IT businesses.

Data entry in India encompasses a wide range of services, some of which are:

• Basic data entry and processing services
• Document conversion services
• E-commerce data entry
• Data mining

Benefits of outsourcing data entry services to India

You must be under the conception that the sole benefit of outsourcing data entry services to a country like India is just cost-cutting for the outsourcer. Actually, the benefits are multi-faceted and have been highlighted below:

1. Smart partnerships: There are several outsourcing companies in India that have the flexibility to scale and customise their businesses according to individual client requirements. This makes the Indian data service providers reliable and strategic outsourcing partners for several global companies.

2. Focus on core competency: Outsourcing data entry services to India relieves the outsourcers from hassles and operational costs of in-house hiring of skilled executives and, renting or buying more office space, recruiting managers. This enables the client companies to focus on their core skills and enhance their productivities.

3. Access to better talent: It is common knowledge that India has one of the largest and most skilled populations of young workforce. Outsourcing data entry to India has allowed the client companies access to the most skilful talent.

4. Access to latest technology: India has emerged as one of the best outsourcing partners for data entry as there has been immense progress of IT and technology in the country. Due to the access to updated yet affordable technology, outsourcers have been able to save the cost of investing in technology in-house.

5. Mitigating risk: Outsourcing data entry services in India helps the client companies to ward off risks of obsolescence and of errors. This has resulted in an increase in their profit margins for the outsourcers.

6. Improved productivity: One of the biggest advantages of outsourcing to a location like India is that the country is located in a time-zone 10 to 12 hours ahead of the client companies many of which are in Canada and USA. This increases the volume of transaction and quickens delivery of services for the outsourcer companies.

7. Competitive advantage: The client companies that have established outsourcing partnership with India have gained a competitive advantage over their rival companies in the market as they have been able to save operational costs related to labour, infrastructure, technology alongside attaining high-quality business output.

Data is a critical area of any business domain as it demands proficiency and can expand the global business prospects of any firm. Skilled data entry processes can streamline your business and help it move effortlessly, thus saving you time and money. Hence if you are a global business, do not think twice before outsourcing your data entry services to India.

Importance of Outsourcing Data Entry Services

Data entry outsourcing companies specialise in offering the best-in-class data management services that incorporate data entry, scanning, processing, indexing, archiving etc. Bigger companies in various industrial sectors subcontract the tedious, back-end data entry work to outsourcing companies mostly located in other countries.

Advantages of outsourcing data entry services

The following are the advantages of outsourcing data entry services:

1. Proficient data management: Outsourcing will enable the digitisation of data, and will also ensure the organised storage and management of the client company’s data. This results in making the data more logical, indexed, relevant and readily available for analysis and decision-making.

2. Time savings: Large volumes of data are managed and delivered within a short span of time without compromising on the quality. The most crucial benefit that large companies derive from outsourcing data entry services is the prompt delivery of the assigned services due to time difference factor.

3. High-quality of services: The quality of the services is high as the process is carried out with meticulousness. Outputs are validated by computers and then manually rechecked. The deployment of double monitors and other technological equipment increases the speed and brings errors to a minimum.

4. Total data security: Outsourcing firms deploy security management techniques in place to ensure 100% safety of the data. By implementing policies like strict recruitment, the signing of confidentiality agreements, audit scrutiny, restricted access and scanning of servers, the data is kept secure at every step of the process.

5. Flexibility to manage varied workloads: Outsourcing the data entry work to other companies helps in the organised delegation of projects. Outsourcing the service offshore will free up a large workforce and workspace for other critical projects that need to be done in-house.

6. Increased sense of importance and focus: Data entry is an important but time-consuming work. But the task can be relegated to other companies like the data entry companies. Outsourcing data entry to another company will allow the regular employees of the client company to prove their skills in the more important assignments. This will make them feel like a valued resource.

7. Ushering global work distribution: Outsourcing of data entry services fosters a global work distribution culture.

8. Saving of costs: The most important advantage of outsourcing data is that the client company can save more than 60% of the costs that it could incur if the projects were being carried out in-house. Data outsourcing companies offer their clients the unique advantage of making payments only for the amount of work done. That is because they don’t have to make a full day’s payment when say, for instance, only 5 days’ work per day is being put in by the outsourcing company. This saves a lot of cost of the client companies.

Businesses should outsource data entry after finalising the expense, amount and format of data entry they require. Outsourcing data entry services helps the client company to make precise decisions, increase operational efficiency and most importantly reduce data entry costs.

A Brief Guide to Choose the Data Entry Service Provider

Managing data on a regular basis is a burdensome yet crucial task. Your employees may often be reluctant to do this task as they usually take away their attention from the core business operations. Moreover, data management is a time-consuming job. If you fail to manage your data you will probably be at a loss when you need to pull up a vital file from the previous works. Therefore, it is essential to manage your files in an organised manner. This is where the role of the data entry service provider comes in. Studies say that such partners can curtail the operational overheads by nearly 60%.

It has been proved over and over again that data entry services require an eye for minute details. Nowadays, there are many data entry service providers around the world. But not all of them may be equipped to handle the tons of data generated by your company. Therefore, it is best to research about the data entry company before employing their services. Here are some points to ease your selection process:

  • Business reputation

Business reputation is one of the key factors when you are on the lookout for engaging a third party vendor. Surf the internet and thoroughly check through the credentials of a data entry service provider before selecting one. Read the reviews and testimonials. You should also inquire whether the company provides customised data entry services.

  • Precision

A small mistake in case of data management may lead to losing a vital deal for your company. It can also jeopardize a strategy crucial to the expansion of your company. The data service provider you choose should have the latest software tools which diminish the chances of making mistakes significantly.

  • Data safety

This is another issue you should be concerned about. The information you share with the third party may contain critical data. The registered data entry companies vouch for confidentiality when it comes to managing crucial data. You can also employ non-disclosure agreements to prevent a security breach.

  • Turnaround time

Make sure the data entry company you are going to choose is highly efficient. They should have a quick turnaround time and available throughout the day such that they can immediately respond in case of an urgent requirement.

  • Cost

One of the main reasons to outsource data management is to reduce overall costs. Check that your company’s costs reduce on engaging the data entry company.

  • Being open

The first step after deciding on one of the providers is to clearly discuss which areas you need to outsource for data management. Decide whether it is a one-time or ongoing requirement. Your company may expand into new areas in the near future or you may need to employ data services in another sector. Therefore, you should always include the clause saying that you may extend the service areas in future.

Remember these points when you are hiring a data entry service provider as these companies will have access to your company’s vital data.