4 key benefits of outsourcing data entry services

Outsourcing data entry services

Every business in the industry today greatly benefits from the data it gathers. Any successful company will readily admit that data entry is crucial for their business’ operation. The most significant problem, however, is that many workforces lack the skills to adequately store and analyse the information. A data entry company will, therefore, increase the overall efficiency of your company by digitising your data. Some of the best reasons to outsource online data entry services are:

1. An increased ability to focus on your business’ core competency

If you’re a health care institution, your focus will be on delivering patient care, not inputting data. By outsourcing a data entry service, you will give your staff ample time to focus on the factors that directly affect your business rather than dividing their attention, which lowers the quality of your overall output.

2. Increased access to expert talent

In the business world, major stakeholders and managers tend to focus on their strengths. They then surround themselves with a variety of people who are experts in different sectors to complement their skills. By outsourcing these experts, you can be sure that your business has the best resources to hand.

3. Having a one-stop solution to all your data processing needs

A data entry firm will offer you a wide array of services, including data processing, indexing, formatting and scanning. They’ll also convert documents to suit your company’s needs. Finally, the data entry service provider will ensure that all their services are offered using one centralised system.

4. Significant cost cutting

When you outsource your data entry requirements, you don’t have to worry about operational costs. You will also save money on associated costs like labour, infrastructure, and technology. Generally, the company you outsource to will have a number of high quality infrastructures, so you will be astonished by just how much you can save.

No matter what your business or company sells, there will always be a necessity to save the data collected. By partnering with a quality and consistent data entry organisation, you will be assured of cost savings and high accuracy levels.

How to Ensure Security of Data When Outsourcing

Data entry is an integral part of most businesses in the legal, medical, finance, media and technological sectors. Business organisations are burdened with large volumes of data that needs to be sorted, processed and analysed. To process this data effectively, most firms are availing data entry outsourcing services. Outsourcing is a great way to have the data processed accurately and timely, without hampering employee productivity and incurring high costs. However, when it comes to outsourcing data entry, there is a huge risk of data leakage.

Loss of sensitive business data can have adverse effects on the growth and reputation of the business. This is why data security is the primary concern of any business organisation. Here are some tips that will help you in ensuring data security:

  1. Choose a trustworthy outsourcing partner – The first thing to do to ensure the safety of your data is to research thoroughly on the outsourcing vendor. Always assess the vendor’s capability to ensure data quality and safety. A trustworthy vendor will have a great reputation for delivering excellent services to its previous clients. Also, ensure that the vendor is aware of the necessary security standards and works in compliance with them.
  2. Draft a Good Security policy – Before assigning the work to the outsourcing agent, make sure that you have a sound data security policy, in the form of a legal agreement which clearly states the security requirements. Remember to take guidance from a legal expert when drafting this agreement. Data classification between common and sensitive data should be clearly stated in the agreement.
  3. Employ Technological Protection – Ensure that data is completely safe for sharing and processing on your end. For this, you should use proper encryption of data. This will ensure that your data is secure when being transmitted, especially in the case of cloud computing. Always have up-to-date antivirus software installed on your system and keep a backup of your data so that you do not lose it.
  4. Monitor Data Usage and Traffic – To secure the data against leaks, it is essential that the data is accessible only to the concerned people. Insist that the data is accessible only to the employees. This should be emphasised by non-disclosure agreements and visitor screenings. Further, the vendor should also keep a check on the outbound traffic for potential data leaks.
  5. Conduct Frequent Network and Application Safety Audits – Regularly conducting audits to check the network and application security will help in ensuring that the outsourcing is secure. It will help you to pinpoint any faults in the system and fix it before a leak or breach takes place. Identifying vulnerabilities of your application, device or database early on, will prevent their misuse later.

These are five crucial tips that will go a long way in protecting your data and ensuring the security of your outsourcing process. Make sure that you partner with a reliable outsourcing service provider who offers accurate data entry without compromising on data security.

Characteristics of an Ideal Data Entry Outsourcing Company

If you have run a business organisation, you must be aware that outsourcing back-office tasks like data entry to firms specialising in such domains saves a significant amount of labour and operational costs for your company. Are you thinking about outsourcing data entry services?

Your energy and time should be channelled to more important tasks which will generate revenue for your company. You need to hire an outsourcing company which makes your job easier. If you are thinking about what to look for in an outsourcing company, here are some characteristics which an ideal company should have:

1. Experience: An ideal outsourcing partner should have the experience of handling past projects of data entry. The company should have deep knowledge and understand all aspects of data entry. They should have experienced employees who have sufficient experience in the delivery of all types of data entry assignments.

2.Expertise: The outsourcing partner should have the highest level of technical expertise to cater to all requirements of their clients. You should ensure that your selected company has all the skills to carry out the task you need. The outsourcing partner must be an expert in the delivery of a wide range of data entry services like data cleansing, data mining, data conversion, data processing etc.

3.Flexibility: You should opt for an outsourcing partner who is flexible enough to collaborate with your company and work in line with the business structure, processes and schedules of your own business organisation.

4.Easy communication: Communication is the key behind any successful outsourcing partnership. You should select an outsourcing partner that understands the requirements of your business.

5.Commitment towards high-quality of output: Delivery of high-quality outcome should be the goal of any kind of company. In case of data entry services, you should opt for an outsourcing partner with a Service Level Agreement (SLA). This agreement should highlight the process flow and the scope of the work.

6.Affordable rates: It is important to choose an outsourcing partner that provides not only high quality of data entry services but also reasonably-priced services. This way you can keep your costs under control.

7.Complete disclosure: Outsourcing can be a complicated process. That is because as a company you hire an outsourcing partner to do a few jobs for you. You receive the final product only after making the final payments. There is a middleman process you might not be aware of. You should thus partner only with companies which you can trust completely with your business. The outsourcing companies should be such that you can when you have any kind of queries or need any kind of clarification regarding the work you have subcontracted to them or their policies; they should be able to answer with complete honesty.

8.Customer support: You should outsource your data entry work only to companies that have an effectual customer support system and have a good reputation. This can be determined by looking at the portfolios and client testimonials of these companies.

Hence before choosing a data entry outsourcing partner, you should conduct research on all these above mentioned factors, so that you make a good choice.