Pertinent Points on Technical Outsourcing

It is a rising trend to outsource data entry jobs to India. It is not surprising, because India has become famous as a premier destination for outsourcing when it comes to the IT industry. Customer care jobs apart, tasks such as form conversion, data entry, eBook publishing, data mining etc. are also frequently outsourced to India by various big-shot foreign corporate companies. Not only is labour in India is inexpensive, but Indians are also known to be hard-working and dedicated to their jobs. Most of these companies (to which these jobs are outsourced to) execute all assigned work with utmost perfection and deliver them to the client within the ascribed deadline. This alone is enough to account for the overwhelming popularity of the subcontinent as an outsourcing destination. However, this is not the only reason why outsourcing is so popular. There are innumerable benefits associated with palming off low-level, ‘of basic nature’ technical jobs to India. These are as follows:

  • First and foremost of all, it is a known fact that outsourcing all menial jobs which are of a very tedious and harrowing nature, serves greatly to free the company’s workers of all the excessive workload. This enables them to participate in the more important and central functions of the company. Outsourcing data entry jobs to India is thus, very profitable.
  • Secondly, data entry and data mining jobs are sometimes extremely huge in volume, and hence, those are extremely time-consuming to take care of. So if any company wants to get them done by themselves, then it should hire a huge workforce; much more than it would need if the whole workload was outsourced. All the excess labour would mean putting a lot of pressure on the finances of the company.  Apart from the regular salary, there would be yearly and festive bonuses, performance appraisal, casual leaves and all other such stuff. On the other hand, outsourcing would relieve them of all such extra expenses.
  • Thirdly, labour charges in the US and the other First World nations are astronomical. On the other hand, labour charges in the Subcontinent are extremely low. So that way, a lot of the expenses would be saved.
  • As has been mentioned before already, it is nearly impossible to avoid human errors when jobs such as data entry are left to low-skill workers. And if technical workers were to be hired, one would need to install more computers and impart training to the newly hired batch of workers. This would entail huge infrastructural expenses. Outsourcing would give you a chance to avoid all that and yet get the work done. To make things better, hiring workers would mean recurring expenses throughout the year, while payments to outsourcing units are a one-time thing.

Thus, as can be seen above, outsourcing is an immensely important thing when it comes to saving up on expenses and (thereby) keeping the prices low and competitive. And if you manage to find an outsourcing partner who would be able to sync all their functions according to your needs and tailor their services to the requirements of your company, then you’d rapidly surge ahead of all competition in the industry.


Three Reasons to Outsource Data Entry Work

The benefits of outsourcing are many to count. For one, companies that operate in First World countries, often find it difficult to afford labour from their home countries. Compared to the rates charged by first-world labourers, workers in the Third World prove to be much more lenient on the pockets of the big companies. This alone (cost consideration) explains a large part of the reason why outsourcing became so popular with most big-shot IT companies in the West. And the most preferred outsourcing destinations are, not surprisingly, the countries of India and China. India especially, has been a hot favourite with Information Technology firms, ever since the IT boom of Bengaluru took place back in the early 2000’s. Alongside the regular call centre jobs, other functions such as data-related work (data entry, data processing, data mining etc.) are also regularly outsourced to Indian shores. The benefits of outsourcing are many, a few of which are detailed out below:

• First, outsourcing saves the client company a great deal of time and money. Data-related work, besides being quite laborious and tiring, is also extremely time-consuming. This makes it impossible for small firms with limited manpower to finish all data entry tasks within the deadline. To make up for the staff crunch, the firms are then forced to recruit additional people who have to be paid fulltime salaries along with the added benefits of yearly/quarterly bonuses, paid leaves etc. Outsourcing data entry jobs to India solves both these problems; not only does the data entry company get all the work done within the stipulated period, but it also saves the client company a lot of ‘additional hiring’ expenses.

• Every firm should be on the lookout for a business partner which would best serve its long-term interests. By opting to outsource to a reliable data entry firm, a company is, therefore, giving itself the chance to come across an organisation which would provide it with services tailor-made to suit the client’s needs. This is extremely important for any firm, since its productivity and (hence) reputation depends upon the rate of completion of important projects.

• As has already been said before, outsourcing firms relieve the client company of all the latter’s data entry responsibilities. As a result, a large part of the company’s workforce is then rendered free with more time to spare regarding other important work of the company. To put it simply, the company’s staff would be able to concentrate on the more important areas of business; once the burden of data entry has been lifted off their shoulders. Thus, this would add tremendously to the productivity of the company.

• Last, but not the least, labour in India (or any other Third World country) is immensely cheap compared to the home countries of the client companies. This point speaks for itself. There’s nothing more attractive to a commercial organisation than an opportunity to slash its costs of production.

Basically, these are the main reasons why a company would want to outsource all work related to data entry.

Need a Data Entry Service: Look before You Leap

Data entry is the process of entering data from a written or printed format into the computer systems. Are you looking for a data entry company that fits your business needs? There are many things about data entry outsourcing that you must learn.

Kinds of data entry services

Online data entry consists of entering data online. It includes services like online data entry, data entry of catalogue, online image entry, online data entry eBooks and online data entry databases. Online data entry has many benefits. It helps in saving time and produces accurate work.

Offline data entry services includes services like offline data collection, listing URL, offline data capturing, offline form filing, form processing, filling excel sheet, word document entry eBooks, business cards, catalogue, labels, database programs and offline data entry from mailing. Efficient and budget-friendly data entry work is produced.

There are many other types of data entry services that your service provider may offer. These services include directory services, image entry services and eBook data entry services.

Tips to choose a good data entry service

If your business needs to outsource data entry services, then first step is to shortlist few data entry companies. The companies that you have selected must be then compared on the aspects mentioned below to arrive at the best company.


When one is selecting a data entry company, the most important aspect is to check the quality of work provided. One should look into the reviews of the previous clients to know about the quality of work and services that the selected company provides. Some people may think that price is the deciding factor while choosing data entry services, and that’s not totally untrue. But quality should never be compromised to cut costs.

Reasonable cost

The data entry service that you are selecting should not be charging you fortunes to provide good quality. A high quality work achieved at a reasonable price is the advantage of outsourcing data entry work.


You are investing in the data entry work, if you don’t have any idea who is going to handle your data then you are at a loss. Just imagine outsourcing data entry work to a company which has amateur and unskilled employees! Therefore, before finalising a company you must check how many employees it has and whether the employees are skilled or not.

If your data entry service provider has skilled and experienced professionals. They can manage the data proficiently and perform better in case of emergency or difficult situations.


When you hand over your data to a company, you must be assured that your data is safe. The data entry company you choose must have a reliable policy to maintain security of clients. Employees must not be allowed to bring CD, USB or other storage devices. The office premises must be secured with surveillance cameras.

Technology and methods

The service provider must be using the latest technology and data entry software. The company you choose must also use processes or methods that produce the best work.