Month: September 2018

The Relevance of Business Card Data Entry

The data entry service providers have become quite popular over the past 10 years because of their outstanding services and contribution to growth of various businesses. The data entry companies offer a large variety of services that range from online and offline data entry services, document conversion services, scanning services to ecommerce data entry, eBook publishing and forms processing services. Business card data entry is an essential task that cannot be looked over by the businesses or the data entry companies. You will find that the renowned data entry service providers will help you out with conversion of business cards into Excel spreadsheets, Word documents as well as into web-based systems.

The business card data entry services include the following aspects that are essential for a business:

  • The data entry service providers have the capability and technology to easily convert printed business cards into web-based systems.
  • The details of the person and his profession is entered in an organised format, and then is changed into the database approved by the client.
  • The data entry companies collect relevant information from the business cards that may be missing with the process of data mining. This way additional information can also be derived from the business cards for several core business tasks.
  • It is often difficult to maintain the business cards accumulated during meetings, conferences, trade fairs, etc. You should relegate this task to the data entry service providers that use advanced technology to digital convert the cards and then organise them accordingly. This way it will be easier to extract one business card at a later date instead of searching in a pile of worn out cards. The business card data entry service providers will maintain the cards within a secured database server.
  • The process of indexing the business cards is about arranging the cards sequentially, based on their name, date, by location or numerically.
  • The business card data entry services also include updating the business cards by inserting new information.

The digital business cards can be accessed by those who have the authority to their emails, internal operating systems as well as websites. The data entry service operators usually follow a systematic process after discussing the requirements with their clients when it comes to business card data entry. This strategy will also keep you updated about the business card data entry projects they had assigned to the data entry service provider. Usually the experts at data entry companies access the required work folders and then start processing the data. They can process the data in two ways—by entering the specific data into the business card application that has been provided by the client, or by entering the data collected from the business card into an Excel spreadsheet or Word document. They constantly monitor to maintain the quality of their service. Manual process like double keying method and mechanical processes like OCR are also used to conduct quality check.

Document Process Outsourcing and Its Many Benefits

Document Process Outsourcing (DPO) is a part of Business Process Outsourcing (BPO), where document processing is outsourced to a third-party specialising in that area. It involves the delegation of document related tasks to a service provider including the imaging, conversion, mailing, processing, electronic transmission and printing of any type of electronic or printed document. Document processing outsourcing services are available for a range of documents ranging from the simplest to the most complex documents, including:

Invoices, bills and receipts; legal and financial documents; logistics documents like bills of ladings; property documents; tax statements and rebates; handwritten notes; university documents; appraisal Reports; registration forms; surveys and feedback forms and even catalogues.

Owing to the huge number of benefits of Document Process Outsourcing, more and more companies have opted to delegate their document processing to third-parties. The benefits that the companies get on outsourcing their document processing are:

  1. Reduction in cost and inefficiencies of handling, storing and moving huge volumes of information.
  2. Reduction in document processing and analysing time.
  3. Binding agreements for professional secrecy and data processing
  4. High security with document storage encryption

High-speed technologies and intelligent document processing software of the service providers ensure efficient document processing. They extend a variety of DPO services to industries and businesses, saving them time and labour:

  1. Document scanning: The providers offer high resolution, controlled and quality monitored scanning services for critical business documents. They also link the related scanned copies together to make retrieval of the documents easy.
  2. Document encryption and security services: They provide encryption and security services that meet the privacy and safeguarding requirements of any business as per regulations. Their encryptions are completely safe and prevent information leakage.
  3. Historical records retention and conversion: Maintaining historical documents can be a huge burden. Outsourced services eliminate this burden by organising, scanning, indexing and storing your historical records in a secure environment. Also, you can easily retrieve and access these records whenever required. This frees up storage space and provides proper maintenance of the documents.
  4. Hard Copy records management: Hard copies are difficult to manage, store and destroy too. DPO service providers are completely dependable for secure and bonded storage, retrieval and destruction of hard copies.
  5. Corrupt Document Repair: corruption of documents leads to huge loss of information and in some cases, display of wrong information. Corruption can take place owing to a variety of reasons like viruses, malpractices and water spillage. Catering to this, these service providers extend document repair services where they retrieve complete data from a corrupt document.
  6. Form Creation: Form creation can be a tricky task. You must be careful about all the questions and options you put into the form to extract all necessary information from the customers or clients filling up the form. You can rely on outsourcing services to create a form that meets all your requirements.

Their expertise in all types of document processing whether it is structured or unstructured has made these services very popular and extensively used by all types and sizes of businesses and industries.