Month: December 2018

How to Choose the Right Product Data Entry Service Provider?

Product data entry is an extensive task that takes up a lot of time and effort. It is the backbone of e-commerce platforms and is crucial to enhance the sales. As the products and the platform itself keeps updating, it becomes necessary to update product related information regularly. To save on the immense amount of labour required for this task, most business firms choose to outsource product data entry services.

With the growing popularity of outsourcing, many service providers have emerged, each offering different kinds of product data entry services. To ensure accuracy, reliability and cost-effectiveness, it is important to choose the right service provider for your company. Here are some pointers to help you in choosing the right outsourcing partner:

  1. Nature of the business: When selecting a service provider, you should opt for one based on the nature of your business. You should also be sure that you can share the required information with the service provider, without having to worry about any breach. Also, you should check to see if the service provider has knowledge about your business and products. This will ensure accuracy in the data entry process.
  2. Software: As the risk of sharing confidential product information with third parties is high, you should take the necessary steps to guarantee that the information is processed and used in the best way possible. For e-commerce product data entry, you can check the software used by the service provider and choose the one which caters to your needs exactly.
  3. Ease of Service: When outsourcing product data entry services, also check how easily you can avail their services. Ask if they offer round the clock services or can fulfil urgent requirements if any. This will go a long way in always keeping you on top of the game, maintaining your website well and ultimately, serving your customers better.
  4. Technology Check: Always opt for a service provider that uses the latest technology. The service provider should also be open to accepting new innovations and trying upcoming technology related to data entry. Utilising the latest technology will keep you a step ahead always.
  5. Manager: Ask your outsourcing partners to appoint a manager who will act on your behalf and manage all your operations. He will be responsible for ensuring that the site is updated from time to time, with the right information, images etc.
  6. Reliability: Choose a well-established and renowned service provider on whom you can rely upon for trustworthy and reliable services. When starting, clearly determine the terms of your partnership to avoid any confusion in the future. With a reliable service provider, you can be sure that your information is never leaked.

If you follow these pointers, you will be able to choose a service provider that will extend efficient and reliable services. Remember to share all relevant product information with them for accurate product data entry.

Reasons to Outsource Document Scanning Services

Outsourcing document scanning services come under the broad umbrella of data entry services that have become essential for small to large-sized businesses. Critical operations are mostly data-driven nowadays, and it is necessary to organise them properly for further requirement. Outsourcing document scanning services to a reputed data entry company will reduce the overall costs of your company. You will also be able to reduce overhead costs as you will no longer require an in-house team.

An effective way of reducing expenses within the company would be to digitise the paper documents. The first step towards this would be to scan the different types of documents. The document scanning services offered by the outsourcing data entry companies usually include book scanning, forms scanning, invoice scanning, document scanning, microfilm scanning, and microfiche scanning. Let’s look at some of the reasons that will determine you to outsource document scanning services to a reputed data entry company.

  • Focusing on core business processes: Choosing to outsource document scanning services will help the employees focus on core business areas. Digitised form of documents is given priority in many cases as they are easy to carry and maintain records. Thus, it necessitates converting the physical documents in an office into digitised format. This way the employees do not have to spend hours in extracting required data at a later date. Outsourcing the document scanning services will give your required files in an organised way at the end of the day.
  • No requirement of buying equipment: Proper document scanning tasks might require some expensive equipment. It is important to buy a high-quality scanner that will accurately capture all the small details of the documents, images etc. from the physical form to the soft copy. This procedure might also become a little expensive for the small businesses. To reduce your business costs and save your time, you should consider outsourcing document scanning services. If you do not have to buy the equipment for document scanning, you also do not need to require to maintain them. The reputed document scanning service providers have skilled professionals who take care of all these tasks.
  • Outsourcing companies understand OCR and zonal scanning: It is better to hand over the document scanning services to the outsourcing companies as they use the latest Optical Character Recognition (OCR) technology. Many companies have certain requirements when it comes to document scanning services and using OCR technology helps in the process. Zonal scanning tools will allow you to route data from physical forms directly into CRM software or other databases.
  • Organisation and security: Other than performing document scanning and conversion services, the outsourcing companies also organise and maintain the documents. Document scanning services will keep your documents secure and you can easily share with the concerned parties.

When documents are stored in their physical form there is a chance that they might get stolen. However, in case of the scanned copies, you can organise them easily and store in multiple places to ensure safety.