4 key benefits of outsourcing data entry services

Outsourcing data entry services

Every business in the industry today greatly benefits from the data it gathers. Any successful company will readily admit that data entry is crucial for their business’ operation. The most significant problem, however, is that many workforces lack the skills to adequately store and analyse the information. A data entry company will, therefore, increase the overall efficiency of your company by digitising your data. Some of the best reasons to outsource online data entry services are:

1. An increased ability to focus on your business’ core competency

If you’re a health care institution, your focus will be on delivering patient care, not inputting data. By outsourcing a data entry service, you will give your staff ample time to focus on the factors that directly affect your business rather than dividing their attention, which lowers the quality of your overall output.

2. Increased access to expert talent

In the business world, major stakeholders and managers tend to focus on their strengths. They then surround themselves with a variety of people who are experts in different sectors to complement their skills. By outsourcing these experts, you can be sure that your business has the best resources to hand.

3. Having a one-stop solution to all your data processing needs

A data entry firm will offer you a wide array of services, including data processing, indexing, formatting and scanning. They’ll also convert documents to suit your company’s needs. Finally, the data entry service provider will ensure that all their services are offered using one centralised system.

4. Significant cost cutting

When you outsource your data entry requirements, you don’t have to worry about operational costs. You will also save money on associated costs like labour, infrastructure, and technology. Generally, the company you outsource to will have a number of high quality infrastructures, so you will be astonished by just how much you can save.

No matter what your business or company sells, there will always be a necessity to save the data collected. By partnering with a quality and consistent data entry organisation, you will be assured of cost savings and high accuracy levels.

How to Ensure Security of Data When Outsourcing

Data entry is an integral part of most businesses in the legal, medical, finance, media and technological sectors. Business organisations are burdened with large volumes of data that needs to be sorted, processed and analysed. To process this data effectively, most firms are availing data entry outsourcing services. Outsourcing is a great way to have the data processed accurately and timely, without hampering employee productivity and incurring high costs. However, when it comes to outsourcing data entry, there is a huge risk of data leakage.

Loss of sensitive business data can have adverse effects on the growth and reputation of the business. This is why data security is the primary concern of any business organisation. Here are some tips that will help you in ensuring data security:

Choose a trustworthy outsourcing partner – The first thing to do to ensure the safety of your data is to research thoroughly on the outsourcing vendor. Always assess the vendor’s capability to ensure data quality and safety. A trustworthy vendor will have a great reputation for delivering excellent services to its previous clients. Also, ensure that the vendor is aware of the necessary security standards and works in compliance with them.
Draft a Good Security policy – Before assigning the work to the outsourcing agent, make sure that you have a sound data security policy, in the form of a legal agreement which clearly states the security requirements. Remember to take guidance from a legal expert when drafting this agreement. Data classification between common and sensitive data should be clearly stated in the agreement.
Employ Technological Protection – Ensure that data is completely safe for sharing and processing on your end. For this, you should use proper encryption of data. This will ensure that your data is secure when being transmitted, especially in the case of cloud computing. Always have up-to-date antivirus software installed on your system and keep a backup of your data so that you do not lose it.
Monitor Data Usage and Traffic – To secure the data against leaks, it is essential that the data is accessible only to the concerned people. Insist that the data is accessible only to the employees. This should be emphasised by non-disclosure agreements and visitor screenings. Further, the vendor should also keep a check on the outbound traffic for potential data leaks.
Conduct Frequent Network and Application Safety Audits – Regularly conducting audits to check the network and application security will help in ensuring that the outsourcing is secure. It will help you to pinpoint any faults in the system and fix it before a leak or breach takes place. Identifying vulnerabilities of your application, device or database early on, will prevent their misuse later.

These are five crucial tips that will go a long way in protecting your data and ensuring the security of your outsourcing process. Make sure that you partner with a reliable outsourcing service provider who offers accurate data entry without compromising on data security.

How to Choose the Right Product Data Entry Service Provider?

Product data entry is an extensive task that takes up a lot of time and effort. It is the backbone of e-commerce platforms and is crucial to enhance the sales. As the products and the platform itself keeps updating, it becomes necessary to update product related information regularly. To save on the immense amount of labour required for this task, most business firms choose to outsource product data entry services.

With the growing popularity of outsourcing, many service providers have emerged, each offering different kinds of product data entry services. To ensure accuracy, reliability and cost-effectiveness, it is important to choose the right service provider for your company. Here are some pointers to help you in choosing the right outsourcing partner:

Nature of the business: When selecting a service provider, you should opt for one based on the nature of your business. You should also be sure that you can share the required information with the service provider, without having to worry about any breach. Also, you should check to see if the service provider has knowledge about your business and products. This will ensure accuracy in the data entry process.
Software: As the risk of sharing confidential product information with third parties is high, you should take the necessary steps to guarantee that the information is processed and used in the best way possible. For e-commerce product data entry, you can check the software used by the service provider and choose the one which caters to your needs exactly.
Ease of Service: When outsourcing product data entry services, also check how easily you can avail their services. Ask if they offer round the clock services or can fulfil urgent requirements if any. This will go a long way in always keeping you on top of the game, maintaining your website well and ultimately, serving your customers better.
Technology Check: Always opt for a service provider that uses the latest technology. The service provider should also be open to accepting new innovations and trying upcoming technology related to data entry. Utilising the latest technology will keep you a step ahead always.
Manager: Ask your outsourcing partners to appoint a manager who will act on your behalf and manage all your operations. He will be responsible for ensuring that the site is updated from time to time, with the right information, images etc.
Reliability: Choose a well-established and renowned service provider on whom you can rely upon for trustworthy and reliable services. When starting, clearly determine the terms of your partnership to avoid any confusion in the future. With a reliable service provider, you can be sure that your information is never leaked.

If you follow these pointers, you will be able to choose a service provider that will extend efficient and reliable services. Remember to share all relevant product information with them for accurate product data entry.