Data entry is the process of entering data from a written or printed format into the computer systems. Are you looking for a data entry company that fits your business needs? There are many things about data entry outsourcing that you must learn.

Kinds of data entry services

Online data entry consists of entering data online. It includes services like online data entry, data entry of catalogue, online image entry, online data entry eBooks and online data entry databases. Online data entry has many benefits. It helps in saving time and produces accurate work.

Offline data entry services includes services like offline data collection, listing URL, offline data capturing, offline form filing, form processing, filling excel sheet, word document entry eBooks, business cards, catalogue, labels, database programs and offline data entry from mailing. Efficient and budget-friendly data entry work is produced.

There are many other types of data entry services that your service provider may offer. These services include directory services, image entry services and eBook data entry services.

Tips to choose a good data entry service

If your business needs to outsource data entry services, then first step is to shortlist few data entry companies. The companies that you have selected must be then compared on the aspects mentioned below to arrive at the best company.

Quality

When one is selecting a data entry company, the most important aspect is to check the quality of work provided. One should look into the reviews of the previous clients to know about the quality of work and services that the selected company provides. Some people may think that price is the deciding factor while choosing data entry services, and that’s not totally untrue. But quality should never be compromised to cut costs.

Reasonable cost

The data entry service that you are selecting should not be charging you fortunes to provide good quality. A high quality work achieved at a reasonable price is the advantage of outsourcing data entry work.

Professionals

You are investing in the data entry work, if you don’t have any idea who is going to handle your data then you are at a loss. Just imagine outsourcing data entry work to a company which has amateur and unskilled employees! Therefore, before finalising a company you must check how many employees it has and whether the employees are skilled or not.

If your data entry service provider has skilled and experienced professionals. They can manage the data proficiently and perform better in case of emergency or difficult situations.

Safety

When you hand over your data to a company, you must be assured that your data is safe. The data entry company you choose must have a reliable policy to maintain security of clients. Employees must not be allowed to bring CD, USB or other storage devices. The office premises must be secured with surveillance cameras.

Technology and methods

The service provider must be using the latest technology and data entry software. The company you choose must also use processes or methods that produce the best work.

Data entry services are required by almost every company that’s worth its salt, regardless of how big or small it might be. Now, what do we exactly mean by “data entry”? The answer is quite an easy one. The task revolves around recording data such as: receipts, price tags, sales, payslip records etc. in an organised and easy-to-retrieve manner. This task, although quite cardinal to a firm’s functioning, is very tedious, monotonous and mind-numbing. Understandably, it dulls the intellect and shifts focus away from more pressing issues that a firm might be facing. This is likely to happen when a considerable part of the employees get caught up in data recording and processing tasks, which consume a lot of their time and make them neglect their other duties. This can only be solved logically by hiring more employees for the single purpose of data entry. However, this is not always feasible from the financial point of view, especially if the company is a small start-up. Appointing a full or part-time employee would mean paying them by the hour following labour regulations, and also conferring on them perks such as yearly bonuses, leaves and other small incentives. This can put considerable pressure on the company’s finances and lower their profits.

But then what’s the solution to this problem? The only plausible thing that one can think of is outsourcing these menial tasks to a smaller company, a data entry outsourcing company, which can do them in a much more efficient manner and in a much shorter time. That is, the company is sure to have trained employees who are much greater in number, and who are hence able to complete a particular task in a much smaller turnaround time. Since in an outsourcing data entry company they provide work as requested and you have to pay for it by volume and type, there is really much less expenditure on it, when compared to employing new people for the job. So, seen that way it’s all all-round win for you: You get more return for a reduced investment, i.e., a higher ROI. That’s something irresistible for sure.

Another big advantage that a company gets when it decides to outsource its data entry services is that it gets more time on its hands to concentrate on and improve the core areas of its business. There are sometimes important issues in a company which gets overlooked when a company has to devote a significant amount of time to the processing and recording of data in a foolproof manner. Outsourcing takes good care of that. Thus, this results in the growth and further flourishing of a company within a much shorter time.

Last and not the least, outsourcing gives you a greater sense of security in comparison with your domestic security set-up. Often, outsourcing companies have a far superior arrangement for maintaining data security than would be possible in the in-house set-up, especially if it is a small company. Outsourcing would help you to sleep more soundly, knowing that your data security is in professional hands.

Most companies often choose to outsource their data entry services to a data entry outsourcing company because of several reasons. The first and foremost reason is the quality work done by the professional data entry services. Secondly, it is advantageous because by outsourcing the services the employer can save a lot of time to do other important work. And last but not the least, it is greatly cost effective. There is the information provided in this article which will help you to determine whether you should choose a data entry outsourcing company or not.

Cost effective:

By outsourcing data entry, the employer can eliminate the operating cost more than 60% of total project cost. By outsourcing data entry work to any data entry provider in India, one can actually save operational cost, labour cost, technological cost and infrastructure cost. Hiring a service provider is much cheaper than hiring a dedicated employee for the task.

Access to advanced technology:

As the professional outsourcing companies upgrade themselves with the latest technology, they are able to offer you high quality services and handle your data in a smarter way. As they are upgraded with technology, they provide error-free data entry and use your resources more productively.

100% error- free quality data entry:

Outsourcing data entry service providers provide highest level of quality data and offer the global companies accurate and error-free data that is ready to use. This enables the employer to take a quick decision from the data that is precise, correct and clear.

Time saving:

In today’s fast paced world, “time is money” this adage is just apt, as a minute can cost thousands. By outsourcing data entry work, one can eliminate manual data digitising, hence can save a lot of time. By hiring this service provider, the employer can save time by accessing more precise and managed data, reduce the time of the process of hiring and training an employee, and can grow their business more by a more productive work.

Focus on core business:

By outsourcing your data work, you will be able to focus on your core business and improve the operational projects and business efficiencies. Once you are relaxed from the extra burden of data entry, you can be more creative and can devote yourself on the core business activities by using your internal skilled manpower. When your data work is on the professional hand, you can be assured about the operational efficiencies.