Outsource your data entry services and avoid these five common problems

Data plays a critical role in modern E-commerce enterprises. Vast volumes of information are generated from transactions, customers, and within the business itself. This valuable data has to be stored, analysed, and presented in various ways to make it useful to the business.

In most cases, data digitisation begins with manually inputting the information into E-commerce tools such as websites, ERP systems, spreadsheets, and data analytics systems. However, data entry is a daunting task for most businesses. Here are five common data entry mistakes that not only make data entry frustrating but risky as well.

1. Inputting errors

The most common error in data entry is inputting incorrect data values. An input error can be a mistype, spelling mistake, or wrong interpretation of information. Input errors usually result from carelessness or failing to spot small but important details like commas, decimal points, unique symbols, and digits.

2. Incorrect formatting

Complex sets of data are usually stored and presented using intricate and delicate formats. You might find data formats that feature several fields, columns and rows for specific variables. Entering values into the wrong field or in the wrong sequence creates a rippling effect that may render the entire data set unusable.

3. Omissions

Omissions are another costly mistake in data entry. An employee can easily omit particular details of an entry or even entire records. In critical data sets, a single omission can cause inconsistencies in the data, leading to wildly inaccurate results.

4. Duplicate entries

Just like omissions, duplicates also cause inconsistencies and inaccuracies in data records. Even when presented with vastly unique data entries, it’s quite common for workers to enter multiple duplicates.

5. Poor turnaround

Your staff may not be adequately trained in data entry or familiar with data entry resources. As a result, the data entry process may be painfully slow, besides being riddled with errors. Data availability in most businesses has to meet strict deadlines. Your employees may not be well-prepared and experienced enough to work fast while maintaining data correctness and integrity.

Consider outsourcing

Today, more and more businesses are outsourcing mundane and repetitive tasks to professionals who are better suited to handle them. Outsourcing your E-commerce data entry eliminates the risk of errors and ensures a quick turnaround time. It also costs a lot less than an in-house data entry department.

Data integrity, which is guaranteed by professional data entry services, is a big part of data security. Businesses demand high levels of data security and privacy when handling business information. With that in mind, businesses cannot afford to compromise on data safety.

3 signs it’s time for your business to start outsourcing

There comes a time in all companies’ lifespans when they need a little extra help in order to maintain growth and build the company. This concern is often solved with new employees, but is there another way? Outsourcing can be an affordable and scalable alternative – but does your business need it yet? Here are three signs that you certainly do.

1. Your business growth has stalled

The growth of a business is an excellent reflection of its current status, so if your growth has stalled, it might be time to outsource. Time-consuming tasks such as entering important data can absorb all of your time and prevent you from working to grow the company. The solution is to outsource data entry services and other time-stealing tasks so you can grow the business on your own terms.

2. Your workload is exceeding your available time

If your business is a start-up or still quite small, it’s very easy for the workload to become overwhelming. This can lead to a reduction in the quality of your work as you rush to get things done. But when it comes to complex tasks such as data mining, the last thing you want to do is compromise on quality. By outsourcing work like this, you’ll save yourself time and free up your workload.

3. You’re having to turn down new clients

This is definitely the biggest indicator that it’s time to start outsourcing some of your work: turning down new clients. No business should ever find itself having to turn away business if it’s been scaled properly – and outsourcing can be crucial to this scaling process. All of the small tasks which currently take up your time will be gone, leaving you free to welcome new customers into the fold. With a good outsourcing solution in place, you can have the confidence to know you’ll never have to say ‘no’ to a new customer again.

For expert advice on getting started with outsourcing in areas such as data digitization, e-commerce data entry, and more, get in touch with our friendly team today. We’d love to show you how easy it can be to start outsourcing and boost your business.

Categories of Data Entry Services Benefiting Businesses

In this fast-paced world where competition is at its peak, different businesses and financial institutions do not have the time to spend on various data entry tasks. They generally look towards the data entry service providers to ensure smooth running of their businesses. Nowadays, healthcare industry and government institutions are also taking help from these service providers. Primary reasons to enlist the help of the data entry service providers include low cost, good turnover and being able to focus on core business processes.

The data entry services can be broadly described that help in the core business processes in different ways. These services also help in organising the data generated by a company on a regular basis such that it is easy to retrieve information at a later date. Given below are some of the topics that fall under data entry services that help a business to progress.

Online Data Entry Services: This data entry service includes the core data entry tasks and compilation of relevant data from different formats like business cards, e-books, web sites, catalogues, etc. The online data entry services also include processing data from the mentioned formats that can be easily retrieved.
Offline Data Entry Services: This is another way of accumulating relevant data from vouchers, subscriptions, receipts, business cards, directories, application forms, product registration cards, etc. However, this process is completely performed offline. The method is chosen depending on the various requirements of the businesses.
Data Capture Services: The data capturing services relates to capturing and retrieving data from scanned documents, forms and so on. The data entry service providers then usually organise the captured data into a single format and index them. This allows the businesses to retrieve any information without searching so much.
Data Cleansing Services: Data cleansing is a vital process that is required by almost all types of businesses. This service will clear out all business data of errors, duplication issues, incompleteness, and abbreviations used. This way when retrieved at a later date, the data can be easily understood and help in making the right business decisions. The process also leads to taking faster, accurate business decisions.
Document Indexing: The document indexing process under data entry services helps in saving precious document storage space. Proper organisation of business data allows the company employees to easily access the information or file they require and then retrieve it. The process of retrieval is also organised so that there would be no issues at a later date.

The data entry service providers also perform handwritten document data entry, exhibitors data entry, mailing list data entry, questionnaire data entry, telephone book data entry, and resume data entry. Both small and large business groups benefit by relegating various data entry tasks to these data entry service providers. The renowned service providers guarantee accuracy in all the tasks within the stipulated time and help their clients focus on the core business competencies.