Why you should choose to outsource data entry services to India

Data entry is an onerous task that most successful businesses have to perform. But it is something that they can readily outsource. In today’s digital world, using the data entry services that are offered by professional data entry service specialists in India makes good business sense.

The first thing that most businesses worry about when considering outsourcing their data entry, is the quality and accuracy of the service. But, the fact of the matter is that providing you choose the right service provider, you are likely to improve the input in both instances.

The English language is spoken widely in the business community

Having once been a part of the British Empire and having now devolved into one of the many Commonwealth nations, English is spoken widely across the Indian business community. The meaning of any English text data is, therefore, likely to be readily understood. While not always essential, depending on the nature of the data input, it is one less thing to concern you.

Outsourcing facilitates resource mobility

The biggest advantage of all with outsourcing any sort of data digitization to India is the cost-effectiveness. But before we even get into the rates of pay, there is the fact that outsourcing anything gives the buyer the ability to change the size of the workforce when needs must.

Increased quality of service

When businesses employ full-time staff to do their data entry, laying people off is never pleasant and can be expensive. Because of this, some companies now employ people on zero-hour contracts. Unfortunately, the quality of work carried by such staff is usually sub-standard.

Outsourcing data entry services, on the other hand, usually results in improved quality. The people who do the actual inputting are experienced professionals, and as they owe their employment to client satisfaction, they are highly motivated to be accurate.

The economics of outsourcing data entry services to India

Compared to rates of pay in UK, USA and European countries, the pay scale in India is a fraction of that in these countries. It is therefore considerably cheaper to outsource data entry services in India than doing it locally. That doesn’t mean, however, that Indian companies underpay their employees. Data entry staff are paid excellent wages in comparison to the local cost of living.

Outsourcing data digitization in any form, from data mining and conversion to data entry, from India, makes sound commercial sense.

Outsource your data entry services and avoid these five common problems

Data plays a critical role in modern E-commerce enterprises. Vast volumes of information are generated from transactions, customers, and within the business itself. This valuable data has to be stored, analysed, and presented in various ways to make it useful to the business.

In most cases, data digitisation begins with manually inputting the information into E-commerce tools such as websites, ERP systems, spreadsheets, and data analytics systems. However, data entry is a daunting task for most businesses. Here are five common data entry mistakes that not only make data entry frustrating but risky as well.

1. Inputting errors

The most common error in data entry is inputting incorrect data values. An input error can be a mistype, spelling mistake, or wrong interpretation of information. Input errors usually result from carelessness or failing to spot small but important details like commas, decimal points, unique symbols, and digits.

2. Incorrect formatting

Complex sets of data are usually stored and presented using intricate and delicate formats. You might find data formats that feature several fields, columns and rows for specific variables. Entering values into the wrong field or in the wrong sequence creates a rippling effect that may render the entire data set unusable.

3. Omissions

Omissions are another costly mistake in data entry. An employee can easily omit particular details of an entry or even entire records. In critical data sets, a single omission can cause inconsistencies in the data, leading to wildly inaccurate results.

4. Duplicate entries

Just like omissions, duplicates also cause inconsistencies and inaccuracies in data records. Even when presented with vastly unique data entries, it’s quite common for workers to enter multiple duplicates.

5. Poor turnaround

Your staff may not be adequately trained in data entry or familiar with data entry resources. As a result, the data entry process may be painfully slow, besides being riddled with errors. Data availability in most businesses has to meet strict deadlines. Your employees may not be well-prepared and experienced enough to work fast while maintaining data correctness and integrity.

Consider outsourcing

Today, more and more businesses are outsourcing mundane and repetitive tasks to professionals who are better suited to handle them. Outsourcing your E-commerce data entry eliminates the risk of errors and ensures a quick turnaround time. It also costs a lot less than an in-house data entry department.

Data integrity, which is guaranteed by professional data entry services, is a big part of data security. Businesses demand high levels of data security and privacy when handling business information. With that in mind, businesses cannot afford to compromise on data safety.

Outsourcing: how much is your time worth?

When we think of outsourcing, our first thought is often the cost. Should you pay someone else to do something that could be done in-house?

On the surface, outsourcing can sound wasteful. If it’s possible to do something within the business, why pay to send that task elsewhere?

If you’re considering outsourcing data entry, then it might be time to change your thinking.

– What’s the actual cost of doing a job in-house?

If you’re avoiding external data entry services, then you’ll be keeping these tasks within the business. You’ll be paying someone to do data entry, even if you’re not outsourcing. You may also be paying for their lunch breaks, time spent on admin and HR, and a whole host of other additional costs.

You start with the hiring process. You might need to pay for recruitment, there will be time spent interviewing to find the right candidate, and you’ll then need to provide ongoing training and support.

Employing someone for data entry is both time-consuming and expensive, and it’s also difficult to scale up. If you require another member of staff, you’ll go through the entire process again. You can’t just add someone new, letting them use your existing employee’s knowledge. You’ll need to advertise, interview and train all over again.

Once you have data entry staff in the right roles, you’re in charge of everything from tax payments to sickness and maternity or paternity pay. It’s a lot to keep on top of!

– Why outsource data entry services?

Instead of thinking about the cost of outsourcing data entry, think about what your time is worth. Think about the time and money that you’ll save by avoiding in-house HR administration, recruitment, lost days due to sickness and staff holidays, and the other responsibilities of hiring a new member of staff.

Think about how your existing employees could better use their existing time, instead of being required to input data. It is better to have separate people doing separate tasks than to make your existing employees set aside time for data entry.

When you outsource data entry services, you free up your time for everything else. You can save precious hours every single week, which is often well worth the money.